Главный специалист по делопроизводству-архивариус (приемная)

Описание

ASSEL AKSHALOVA PERSONAL DETAILS: Contact Details: Citizenship: Kazakhstan e-mail: siko_55@mail.ru Marital status: Married Mob: + 7 701 3451010 Date of Birth: November 13.1984 Languages: Kazakh-native, English-fluent, Russian-fluent OBJECTIVE To be able to maximize my expertise and gain additional skills. Highly motivated and goal oriented individual seeking work as QC Documentation Inspector, Document Control & Communications Coordinator or other Position that my Qualifications are best suited to. To render professional Services to any reputable Company globally in the fields of: Refinery, Petrochemical Plants, and Heavy Equipment Industries. EDUCATION: 2002-2006 West Kazakhstan State University "Eurasia" Finance/Business Accountant. 2006-2007 West Kazakhstan Institute of Management and Languages "Andas" Secretary-referent courses. Computer training courses. ABILITIES: COMPUTER SKILLS: Sound knowledge of almost all MS applications: Word, Excel, Visio, Outlook and Internet Explorer DATA BASE: STARS (data base system), MEDOC (Management of Engineering Documents), IMIS (Introduction / Capabilities IMIS), VDCS (Vendor Document Control System), QED International (Automated Completions System) EDMS ((Electronic Data System) TED-D ILM,DMS-1). CAREER HISTORY ERG Capital Project. August 2022 Position: Engineer DCC Monitoring and administrative support of strategic project management systems in the field of document management. Conducts expertise of ND and ORD projects in the field of project document management. Develops proposals for improving the NMD in the field of project document management. Participates in the development of NMD in the project area in accordance with the schedule for the development of corporate standards. Develops requirements for archiving data upon completion of the "Implementation" phase of the project. Develops/updates key indicators in the field of project document management. Develops/updates a checklist to assess the effectiveness of the project document management system. Expertise and administrative support for management decision-making in the implementation of strategic capital projects in the project area "Document management". Ensures document flow in the department in accordance with regulatory requirements. Provides a routine mode of access to documents. Forms an internal register of the unit's orders. Analyzes the effectiveness of the document management system on projects. Generates reports based on the results of the analysis of the project document management system. Ensures the launch of routes and monitors the process of approval of documentation in the EDMS. Monitors the execution of orders of the company's Management on projects, generates reports Organization of early work on projects (before the formation of project teams) in the project area "Document flow". Organizes the document flow of the project. Forms databases and archives of data, information and correspondence on the project. Ensures the maintenance of registers and accounting of project documentation and correspondence. Develops a Project Document Management Plan. KazMinerals Projects B.V. (East KZ, Aktogay copper mine) March 2020- February 2022 Position: Sr. DCC-Senior Document Control. Controlling, Monitoring and Modify Project EDMS System (Electronic Document Management System) e.g. Documentum system. Carryout Quality checks of all incoming and outgoing of Correspondence, Documents, Drawings...etc. According with Company Project Quality Document Management System and ISO 9000. Organize Filing of Document /Drawings as per discipline/document code in accordance with the project filing system & Control all master files and all documentation process. Ensure the drawings and formulation of documents for the project are properly handled and their outstanding and pending issues are resolved in timely manner. Co-ordination with the consultants and subcontractors for receipt of outstanding documents and follow-up. Prepares Document Status reports periodically for management information for meetings and follow-ups. Proper control of document /Drawing Numbers in compliance with set standard protocol of the company Maintain and manage all document management equipment, including keeping an equipment inventory, Cost Controlling and Budget Planning. Design and implement detailed work instruction to support the approved project procedures and Develop and implement work processes and procedures, Example: - Engineering Document Control - Correspondence Control - Contractor or Vendor Data Management - Standards Management - Archiving - Develop and implement metrics, which will be used to measure activity of the Document Controllers and monitor document movement. - Preparation of Tendering Documents and Follow-up KKS-Sicim LLP Kazakhstan November 2018 - March 2020 Position: DCC - Lead Document Control. Roles & responsibilities included: To work as part of a team to provide a Document Control function to the project team, by maintaining a library of company documentation at Site offices, developing and making available accurate registers of all technical documentation produced by contractor and company and ensuring that accurate records are maintained for all document movements (transmittals). Distributing documentation internally and externally using transmittals. When documents are distributed for action/comment ensures that responses are received for further action. Co-ordination with Client, Engineering Contractors, Subcontractors & Project Management Team and other Internal Departments for Documentation related issues; Generate the various document control reports as required Perform quality check of technical documentation with regard to numbering, checking file formats, verification/revision identification etc.; Control all Incoming and Outgoing Project Documentation/ Drawings / etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures. Handling of incoming & outgoing Transmittals, both internally & externally generated. Tasks include formally receiving, logging, transmitting, distributing & tracking of all Project Documentation via Project Document Management System. Ensure all project documents/drawings & correspondences are available in paper version & electronic version (scanned & native format). Prepare transmittals and make distribution of technical information. Information Management Center (KISOrion LLP), Réservoir Management Group, Well Pad Project, Tengiz Field, Kazakhstan. February 2014 - April 2017 Position: DCC - Document Support Spécialiste. Coordination of overall documentation support including: Contractor transmittals QA check, register and issue Sent drawings, documents, job packs for shared review using PDF commenting process Distribution List update. Ensure that all Project documentation is filed as per implemented DCC Procedures & where possible, introduce new technology, methods & systems. Develop and maintain document control process, Document Control Instructions (DCI), including Distribution matrix. Checking data quality and accuracy entered into EDMS (Electronic Data System): Loading of documents and drawings into EDMS (TED-D ILM,DMS-1) Providing access for team members & engineering contractors, vendors to project folders and EDMS. Update/fix drawings attributes. Assist DCC Supervisor to ensure that TCO Facilities Engineering Specifications are implemented & followed by Project Personnel, Contractors & Vendors by performing audits of all documentation submitted on all applicable Projects. As & when required make available to Project team, status of information pertinent to the Project to be used in various reports. Update All Project Documentation Status. Assist in the development, maintenance & implementation of all Project Specific Document Control processes & procedures where required or upon direction from DCC Supervisor. Manage a team of two direct reports (minimum), ensuring that all DCC Procedures are being implemented correctly on all applicable procedures. Ensuring project information governance comply with Company preservation and period of retention policy: Assign document, drawing & data sheet numbers Organize & store documents according to its completeness, importance & period of retention Creating database for documents preservation and retention. Develop and maintain document control process, Document Control Instructions (DCI), including Distribution matrix. As & when required make available to Project team, status of information pertinent to the Project to be used in various reports. Ensure that a Project Document Management System is implemented, maintained & made available to all Project personnel. Ensure all project documents/drawings & correspondences are available in paper version & electronic version (scanned & native format); Ensure timely distribution off all Project Documentation as per the Distribution Matrix via transmittal. Tesla Tan LLP, Karabatan, Atyrau, Kazakhstan June 2013-December 2013 DCC Spécialiste. Provides tracking of all issued documents for comments and notification of overdue documents; Distributes vendor documentation and prepares documents for transfer to Archive after project completion; Provider of records of all document' drawings, when issued, to whom, responses back, QA/QC comments, Construction and other departments comments; Distributes Eng. contractor deliverables to the project team for Comments or Approval(issues Reminder to the Reviewer/Approved before the due date and proactively gets confirmation on Comments/Approval status before sending out to Contractors); Assign document numbers, drawing numbers, data sheet numbers; etc; Handle all the photocopying, filing, faxing, scanning of documents; Handle Bus Update White Pages with ex or current employees; Registration of Incoming/Outgoing Project Documentation Coordinate with Quality Department for maintaining quality documentation as a Document Register, Material Register & Drawing Register. Handling of incoming & outgoing Transmittals, both internally & externally generated. Tasks include formally receiving, logging, transmitting, distributing & tracking of all Project Documentation via Project Document Management System. SEPTEMBER 2011-JUNE 2013 IGS Corporation Position: HSE Coordinator Preparation of requests for training center KPO b.v (H2S;PTW;Defensive Driving; Gas testing & etc, Confined Space) Preparation of requests for Training Induction ( KPC; PFEC; Unit II) APRIL 2008 - SEPTEMBER 2010 Bateman Kazakhstan Oil & Gas Company BV, Atyrau Utilities / Power Plant Project Position: Junior Contract Administrator Key Responsibilities: Invoice Receive / Checking Rate Subcontractor invoice report Document Status Reporting. Daily Register all incoming invoices Approval/ Rejected invoices. Submitted invoice main office (Account Department) Position: Document Control Specialist - DCC Department MAY 2008 Key Responsibilities: Document Submissions to Subcontractors, in particular Procedure, drawings, Specifications, Site Query, Site Instruction, Technical Query, NCR and other various documents. Documents submissions to Client via IMIS, CONTRACTOR documents generated at Site, Procedures, Red Line Mark-ups and other various documents as requested by discipline engineers. Document Status Reporting. Monitoring & reporting the latest status & progress all documents as per required Company Correct identification, circulation, filling & protection of transmittal Providing an electronic and hard copies of Vendor documentation to Engineers / Subcontractors. Proceeding with Document Requests. Provide document control support to the Engineers- program used MEDOC, WEBMEDOC, VDCS and IMIS. Provide assistance to QC in preparation of DCC Internal / External audits. Distribute the approved RTC to subcontractors / contractors. Upload into IMIS the approved Procedure for NDT personnel qualification and certification testing. Sending documents, certificates, procedures to AKCO for Review via IMIS. Submit documents / ITC / RLM to Client via IMIS. Describe the completion system data management processes. Preparation of Mechanical Completion Package: The collated data base to via ACS and aligned to the relevant sub-system with appropriate ITRs assigned of discipline (Commissioning, Civil, Structural, Е&I, Mechanical & Piping). Monitoring document quality submitted by Vendor/ Contractor