Secretary (Manager of Administrative Support)

Компания "Администрация Международного финансового центра Астана"

The Astana International Financial Centre Authority is seeking a highly motivated and detail-oriented professional to join our team as a Secretary (Manager of Administrative Support). This role is essential in organizing and managing administrative functions, ensuring high-quality, timely, and efficient administrative services under the direct supervision of the first Head.

Key responsibilities:

• Communicate instructions and directives to relevant structural units and ensure their implementation.

• Maintain records and manage correspondence.

• Prepare letters, requests, and other official documents as required.

• Ensure the safekeeping and confidentiality of documents.

• Organize and coordinate meetings.

• Assist in managing accounting documentation, including invoicing, expense tracking, and record-keeping.

• Provide general administrative support, including photocopying, faxing, scanning, and filing documents.

• Perform other duties as assigned by the Executive Assistant or company management.

• Ensure compliance with internal policies, regulations, and AIFC guidelines.

• Maintain strict confidentiality and security of all documentation.

• Undertake additional job-related duties as assigned by the Line Manager.

Qualifications and Experience:

Education:

• Bachelor’s degree in Management, International Relations, Public Policy, or a related social science field.

• A Master’s degree is preferred.

Experience:

• Minimum of 1-3 years of relevant experience in administrative, management, or executive support roles.

Skills and Competencies:

• Strong ability to work independently and meet deadlines.

• Excellent communication and negotiation skills.

• Strong analytical, critical thinking, and problem-solving abilities.

• Ability to build and maintain relationships with stakeholders.

• Excellent organizational skills and attention to detail.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Fluency in Kazakh, Russian, and English is required.

What We Offer:

• Unique working environment: Be a part of a one-of-a-kind financial center that combines the best practices of advanced financial centers worldwide.
• Highly qualified team: Collaborate with some of the most skilled professionals in the country.
• Comprehensive benefits: Enjoy a social package that includes voluntary medical insurance.
• Modern workplace: Work in a comfortable building equipped with cafeterias and recreation areas.

Equal opportunity Employer:

At AIFC Authority, we are committed to providing equal employment opportunities to all qualified individuals. We believe that a diverse and inclusive workforce enhances our creativity, innovation, and overall success. We welcome and encourage candidates from all walks of life to apply and join our team.

Your career growth and contribution are waiting at AIFCA!

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